Salary: $26.47 – $39.71 per hour
Location: Fort Worth, TX
Position Summary:
The Engineering Project Administrator works within all stages of project management and requires intermediate knowledge of project management standards and tools to help provide support to project managers within the Infrastructure Engineering department. The Engineering Project Administrator works in coordination with project managers to facilitate interdepartmental project management related activities in accordance with TRWD best practices.
Essential Functions and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.
- Analyzes payment applications for Infrastructure Engineering Department to assure it meets the terms of existing contract and remedies any discrepancies.
- Maintain and monitor coding information for all projects.
- Maintains current and forecasted cash flow data as compared to project cash flow.
- Executes project initiation and project management tools setup with Engineering PMs
- Perform basic, technical administration of PMIS including basic user permissions and Construction eForm resolutions. Anything beyond basic user level administration will be coordinated with the Information Services Department.
- Maintain PMIS of all documents and records by upholding established statutory and Records Management Policies and Procedures while ensuring accuracy, quality and integrity of all project documentation.
- Assist in maintaining single source of truth for project records.
- Assist users and stakeholders in the location of documents/records within SharePoint and work with Records Management Department to determine final location of documents/records
- Assist in QA activities of procurement and contracting related processes for Infrastructure Engineering Projects.
- Provides project management support to Engineering PMs during the entire project lifecycle including checking in monthly with PMs to update the Infrastructure Engineering Projects Spreadsheet
- Administer and coordinate routine contract work using prescribed and standardized methods including maintenance of contract end dates.
- Administers proper project close-out process in accordance with documented procedures, including the verification with PM that project document management requirements are achieved.
- Performs data entry into Maximo and systems for Engineering
- Maintain familiarity with strategic District levels of service
- Continuous improvement monitoring and innovation efforts
- Perform other duties as required
Required Experience:
- One (1) year of experience in project management related processes
Desired Experience:
- Microsoft Project Server, SharePoint and Maximo CMMS experience
- Excellent interpersonal communication skills
- Solid work ethic and initiative-taking
Required Education/Certification/License:
- Associate’s Degree or will substitute degree with three (3) years of project management related experience
- Valid Texas driver’s license
Desired Education/Certification/License:
- Bachelor’s Degree in Business Management or related field
- Construction Document Technology (CDT) Certification or acceptable equivalent
- Construction Manager in Training Level-1 (CMIT1) or acceptable equivalent
Success Factors/Job Competencies:
- The ability to understand and follow instructions
- Excellent communication skills
- Must possess the math skills to effectively coordinate a large number of projects and required resources
- High proficiency in Microsoft Project (MSP), MS SharePoint, Word, Excel, PowerPoint and Maximo
- Excellent written and oral communication skills
- Strong organizational and follow-through skills
- Strong attention to detail
- Flexibility, self-discipline and ability to work independently as well as within a group
- Ability to work effectively with multiple project/program managers and clients
- Ability to handle multiple tasks and timeframes
- Ability to interact effectively with representatives at various levels
- Ability to perform as a self-starter, with motivation to consistently project high-quality results
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. Employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
- Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time. This job may require emergency response in flood situations and attendance within policy guidelines will be required
For HR Use Only (POS# UB008)
